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Event Approval and Notes

When a project involves more than one person — a captioner who authors the work, a reviewer who checks it, and possibly a client who gives final sign-off — Closed Caption Creator provides two per-event tools that make the handoff and feedback process structured and traceable. The approval checkbox gives each event a clear pass or fail status, and the notes system allows threaded commentary and replies to be attached directly to individual events.

The Approval Checkbox​

Every caption event has an approval state that cycles through three values: unset, approved, and disapproved. Clicking the approval button on an event advances it through these states in order.

An unset event shows a neutral check-circle icon with no colour emphasis. This is the default state for all newly created events, indicating that no review decision has been made yet.

An approved event shows a blue check-circle icon. This signals that a reviewer has examined the event and confirmed that it is correct and ready to deliver.

A disapproved event shows a red X-circle icon. This signals that the event has failed review and requires attention from the captioner before the project can proceed.

The colour coding is visible at a glance in the editor, so a reviewer can work through an event group from top to bottom and mark each event without needing to open a separate panel or dialog. A captioner receiving the project back can immediately see which events need work by scanning for the red icons.

How Disapproval Feeds Into Automated Review​

The disapproved state is not only a visual indicator — it is also recognised by the Error Nav panel as a review-type error. When you run Error Nav with the Review category active, every disapproved event will appear in the navigation sequence alongside any events with open notes. This means the approval system integrates directly into the QC workflow: a reviewer can mark events as disapproved during a first pass, and the captioner can then use Error Nav to step through each one systematically.

The Event Notes System​

For situations where a simple pass/fail is insufficient — when a reviewer needs to explain why an event has been disapproved, ask a question, or provide a correction suggestion — the notes system provides a more detailed communication channel.

Clicking the notes icon on any event opens a dialog with two text areas. The first is labelled Notes and is intended for the reviewer to record their observation or instruction. The second is labelled Reply and is intended for the captioner (or any other team member) to respond once the note has been addressed.

Each section has a Mark Complete toggle. When both the note and the reply are created but neither is marked complete, the button appears in amber, indicating that there is outstanding work on that event. When both sections are marked complete, the button turns blue, indicating that the exchange has been resolved. If an event has no notes or replies at all, the button remains in its neutral dark state.

This colour-coded status makes it easy to scan the editor for events that have pending notes without needing to open each one individually.

Notes and Error Nav​

Just as disapproved events appear as review-type errors in Error Nav, events with notes or replies that are not yet marked complete also appear in the review error sequence. This ensures that no outstanding feedback is left unresolved before export. A captioner who has addressed a note should mark both the note and the reply as complete; only then will the event be cleared from the Error Nav review list.

A Typical Team Workflow​

A common pattern when using these tools together is as follows. The captioner completes an initial draft and shares the project with a reviewer. The reviewer watches through the video with the project open, disapproving any events that have problems and attaching notes wherever a specific correction or context is needed. The captioner receives the project back, uses Error Nav in Review mode to step through every disapproved event and open note, makes corrections, replies to notes, and marks completed items. The captioner then switches disapproved events to approved and marks noting as complete once it is addressed. The reviewer does a final pass to confirm that all red icons have been resolved. At that point the project is ready for export.

  • Running a Review — how the review Error Nav category surfaces approval and note states
  • Manual QC — a separate issue-tracking tool for editorial and non-event-linked findings