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Running a Review

Once your event group is in a reviewable state and at least one style guide is configured and enabled, you can run a full automated review to identify any events that violate your project's requirements. Closed Caption Creator provides two complementary tools for this: the Style Guide panel, which scans an entire event group simultaneously, and the Error Nav panel, which lets you step through errors one at a time using category filters.

Running a Style Guide Review​

Open QuickTools and select the Style Guide tab. The panel will display a dropdown containing all of your currently enabled style guides. Select the guide that matches your delivery specification and click Run Review.

The application will scan every event in the current event group against the rules in the selected style guide. When the scan is complete, the errors panel on the left of the tool will populate with a list of events that failed one or more checks. Selecting an error in the list will jump the editor directly to the failing event, making it easy to inspect and correct the issue without losing your place.

Each error entry provides a description of the specific problem that was detected — for example, that an event exceeds the maximum characters per second, or that it overlaps with the following event. This description is intended to give you enough context to understand what needs to change without requiring you to cross-reference the style guide manually.

Correcting Errors and Re-Running​

After correcting a failing event, the error list will not update automatically. Corrections are accumulated and then validated by clicking Run Review again. This design is intentional: it allows you to make several corrections in sequence before triggering another full scan, which is more efficient when working through a long list of similar issues.

Once all issues have been resolved, a re-run will produce an empty errors list, confirming that the event group meets the requirements of the selected style guide.

Ignoring an Error​

Not every flagged item requires a correction. In some cases, the production context legitimately justifies an exception — for example, a brief on-screen quote may need to exceed the normal reading speed by a small margin to preserve the meaning of the original dialogue. Selecting an error and clicking Ignore removes it from the current errors list without modifying the event. Ignored errors are not permanent: re-running the review will re-scan all events, and the same issue will reappear if it is not corrected.

Exporting a QC Report​

When you need to share QC findings with a client, director, or delivery partner, click Export QC Report. This generates a CSV file containing all current errors, including the event timecodes, error type, and the specific message describing the issue. The CSV can be opened in Microsoft Excel, Google Sheets, or any spreadsheet application for review and distribution.

Using Error Nav for Event-by-Event Navigation​

The Error Nav panel in QuickTools provides a different navigation approach that is useful when you want to step through all violations in sequence rather than reviewing the full list at once. Open QuickTools and select Error Nav.

Error Nav inspects the currently selected event group and categorises errors into three groups that you can filter independently:

Timing errors include events where the reading speed exceeds the configured WPM or CPS maximum, where the event duration falls outside the configured min/max range, or where the event overlaps with an adjacent event.

Content errors cover events where the text exceeds the configured character count per line, where the number of lines exceeds the maximum, or where the text contains characters that are illegal in the target format.

Review errors identify events that have been explicitly marked as disapproved using the approval checkbox, events that have open notes that have not been marked as complete, and events that have a reply that has not been marked as resolved.

Use the previous and next navigation controls to step through each failing event in the selected category. Error Nav will scroll the editor to each event and select it automatically, so you can immediately inspect, correct, or acknowledge the problem and then move on to the next one.

QC for Audio Description Projects​

The same style-guide review and Error Nav workflow applies to Audio Description event groups. The following video demonstrates the QC and review process specifically in the context of an Audio Description project. The tools and navigation steps shown are identical to those used for closed captions and subtitles.

Video Tutorial​